William A. Wirt High School
Class of 1970
Reunion Committee Meeting Minutes
December 7, 2009
In attendance: Sandy McMullen (Kummerer), Mary Jo McDonald (Cooke), Kathi Millet (Zick),
and Peggy Guernsey.
The meeting was held at T.J. Maloney’s in Merrillville, IN.
The following items were discussed:
1. Sandy met with her hotel contact to lock in prices for the Meet & Greet @ T.J. Maloney’s on Friday, 8/20 and also for the dinner in the Radisson on Saturday, 8/21. The customized appetizer buffet for Friday evening has been confirmed and it is quite extensive. As a reminder, alcohol charges are not included in this price.
The menu for Saturday evening will be as follows: Garden Green Salad with cucumber, carrots & tomatoes, choice of two dressings; Sirloin of Beef with Mushroom Demi Glace, Italian Sausage & Sweet Peppers, Rosemary Roasted Chicken; Roasted New Red Potatoes; Roasted Seasonal Vegetables; Dessert will be Cheesecake with Strawberries & Whipped Cream. This dinner will be served family style. By going this route we had more options, more food & a better price. The meal includes coffee, hot tea, iced tea & milk.
There will be a vegetarian option at no extra cost for anyone requesting it. We will provide this information to the guests prior to the event.
Because this is family style, the Radisson will have a lazy susan on each table. There will also be a 6” mirror & candle as a centerpiece. We will be using red & white linens. This is included in price and saves the committee the time/trouble of making/ buying centerpieces.
The bar for Saturday night will start at 6:00 p.m., close at 7:00 p.m. while we have our picture taken, then re-open and stay open through dinner until 11:30 p.m. There will be no alcohol served after 11:30 p.m.
2. Linda Kittle Cunningham has been contacted about doing the class picture. She has requested a half hour prior to dinner to do the photograph. She will charge $10.00 per picture, payable in cash that evening to Linda. She will make sure that everyone is mailed their photo.
So, we will have cocktails on Saturday from 6:00 – 7:00 p.m. – we will all be really smiley and happy when we have our pictures taken at 7:00 p.m. – and then dinner will be served at 7:30 p.m. (realistically 7:45).
3. Emails & U.S. postal mailings will be going out very soon with the invitation, a flyer with information on the Radisson and a Personal Contact information sheet. We are hoping to get a good response with the early bird price of $20 for Friday evening and $75 for Saturday (per person) if paid before January 31, 2010.
4. Sandy will coordinate with Bill Marlatt a letter to accompany the mailings.
5. Peggy has the address labels printed. It was decided that a postage paid return envelope would be too much money.
6. Karen Easley Eisenhauer and Bill Marlatt will work together to put together our program book. Sandy McMullen will maintain a file on all data.
7. The DJ has been selected for Saturday, 8/21. Keith Jones (a Wirt grad) has been doing this for 27 years and Mary Jo and Kathi have both seen him. He is very good and interacts with the crowd. He normally charges $1,000 but because he knows Mary Jo he is going to give us a price of $850. Mary Jo will confirm the date and take care of signing the contract. If a deposit is required Mary Jo will let Sandy know.
Keith will provide lighting to set the mood – not dominate. He will let us use his equipment for any announcements we might want to do. He will set up between 4 & 4:30 and is scheduled to play from 6:00 p.m. to Midnight.
Keith told Mary Jo that in his years of doing reunions – they are never the same. He has all types of music and will “play it by ear” as far as songs. He said he will play to the crowd. There will probably be a mix of “oldies” and depending on whether we have a dancing crowd or a stand around chatting crowd he’ll gear his selections accordingly.
8. Sandy will contact Mark Miller to get the Wirt 1970 Reunion Facebook page up-to-date. We will also have an official reunion website after the first of the year. This is being looked into.
9. Name tags and other items will be discussed at the next meeting.
The next committee meeting will be held on Monday, January 18th, 6:30 p.m. at
T.J. Maloney’s in Merrillville, IN.